HOLLAND
BOARD OF SELECTMEN
MINUTES
JUNE 3, 2014
Present: James Wettlaufer, Michael Kennedy, Lynn Arnold
Wettlaufer called the meeting to order at 7:06 PM
MINUTES
MOTION 06032014-1: To accept the May 19, 2014 minutes. Motion made by Arnold, seconded by Wettlaufer.
VOTE: ALL in favor
MOTION 06032014-2: To accept the May 6, 2014 minutes. Motion made by Arnold, seconded by Wettlaufer.
VOTE: ALL in favor
COMMITTEE REPORTS
-NONE-
APPOINTMENTS
-NONE-
OLD BUSINESS
Code Red
Kennedy stated he does not want the Code Red system to get overused. If too many alerts go out, people will begin to ignore the warnings. People who will be allowed to access Code Red will be the Emergency Management Director, the Fire Chief, Police Chief, and Chairman of the Board of Selectmen.
Fire Chief Foster stated the alerts should only be specific to the town. He also felt Code Red may be useful to alert the town of road closures, such as when the roads were closed for the 5K.
Wettlaufer stated there were issues with the payment for Code Red since the service date was for the next Fiscal Year, and the accountant typically does not pay for things ahead of time. Because Code Red does most of their work before the service period, there should be a way to resolve the problem.
Vehicle Use Policy
The changes the Board had agreed upon at the previous meeting were made by Town Counsel to the vehicle use policy. All members had a chance to review the document again.
MOTION 06032014-3 To approve the Vehicle Use Policy. Motion made by Arnold, seconded by Wettlaufer.
VOTE: ALL in favor
Hamilton Dam Grant Application Proposal
Chris McClure of McClure Engineering has asked the Board of Selectmen to authorize a member of the Board to be the signatory for the Hamilton Reservoir Dam Grant
MOTION 06032014-4: To authorize Select Board member Michael Kennedy as the signatory for the Hamilton Reservoir Dam grant. Motion made by Wettlaufer, seconded by Arnold.
VOTE: Two in favor, Kennedy Abstained
This grant opportunity will allow the town to fully repair the town and the Annual Town Meeting voted to support the project by allowing the town to borrow up to $600,000 for repairs. Having the support of the town gives the town more points on the application. The more prepared a town is, more desirable they will be in the approval process.
MOTION 06032014-5: To sing the McClure Engineering Professional Agreement for $6,500 for getting the grant underway. Motion made by Wettlaufer, seconded by Kennedy
VOTE: ALL in favor
NEW BUSINESS
Fire Chief Contract
Fire Chief Paul Foster’s contract was due for renewal. The same contract as the previous contract was presented. The contract was for two years. Wettlaufer asked why the contract was for only two years. Bishop stated because Foster went one year without a contract and his contract typically is signed the same years as his appointment. Wettlaufer stated since we cannot go backwards, the contract should be changed to three years and the board agreed.
MOTION 06032014-6: To sign the Fire Chief contract for three years. Motion made by Wettlaufer, seconded by Arnold.
VOTE: ALL in favor
Annual Appointments
Various boards, committees and departments have to do their annual appointments for members whose terms are expiring.
--Executive Secretary
MOTION 06032014-7: To appoint Amy Bishop to the position of Executive Secretary for a one year term expiring June 30, 2015. Motion made by Wettlaufer, seconded by Kennedy
VOTE: ALL in favor
--Zoning Board of Appeals
MOTION 06032014-8: To appoint Sarto Caron to the Zoning Board of Appeals for a one year term expiring June 30, 2014. Motion made by Wettlaufer, seconded by Arnold.
VOTE: ALL in favor
MOTION 06032014-9: To appoint Fred Beaulieu to the Zoning Board of Appeals for a two year term expiring June 30, 2016. Motion made by Wettlaufer, seconded by Kennedy.
VOTE: TWO in favor. Arnold abstained
--Conservation Commission
MOTION 06032014-10: To appoint Pat Caron and Fran Gallo to the Conservation Commission for three year terms expiring June 30, 2017. Motion made by Wettlaufer, seconded by Arnold
VOTE: ALL in favor
--Poll Workers
MOTION 06032014-11: To appoint Steve Anderstorm as a Poll Worker for one year term expiring June 30, 2015. Motion made by Kennedy, seconded by Arnold.
VOTE: ALL in favor
--All Boards Clerk
MOTION 06032014-12: To appoint Janine Drake to the position of All Boards Clerk for the remainder of the term, expiring June 30, 2014. Motion made by Wettlaufer, seconded by Arnold
VOTE: ALL in favor
MOTION 06032014-13: To appoint Janine Drake to the position of All Boards Clerk for a one year term, expiring June 30, 2015. Motion made by Wettlaufer, seconded by Arnold
VOTE: ALL in favor
ATM Discussion
Wettlaufer stated the most important item approved at the Annual Town Meeting was the Hamilton Reservoir Dam Grant. The important thing is the town must write the ‘Purpose” part of the grant application in plain English. Arnold stated we could use language from the 319 grant
ANNOUNCEMENTS
Election June 9, 2014 10AM to 8PM
WARRANTS
Warrants in the amounts of $22,929.12– Payroll and $124,316.88– Vendor were signed and delivered to the Treasurer
Motion 06032014-14: To adjourn the meeting at 7:36 PM. Motion made by Wettlaufer, seconded by Kennedy.
VOTE: ALL in favor
Respectfully Submitted,
Amy Bishop
Executive Secretary
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